Wedding FAQs

Yes, a professional wedding coordinator is required to assist you with your special day. Suncadia will provide you with an Event Planning Manager to help you with setup, food and beverage details.

• Act as the on-site liaison between your wedding coordinator and Resort operations staff.
• Establish your guest room block and monitor the status of reservations.
• Personally oversee the details of the couple’s room reservations.
• Act as menu consultant for all food and beverage selections.
• Detail your banquet event order and wedding “resume,” which outlines all event specifics and overnight accommodations to ensure that all information is communicated successfully to the Resort’s team.
• Create an estimate of charges outlining your financial commitments and deposit schedule.
• Create a floorplan of your function space in order for you to plan and provide the Resort with your seating arrangements.
• Oversee the ceremony and reception room set-up, food preparation and other Resort operations.
• Ensure seamless coordination with the Banquet Captain on the day of your event.
• Review your banquet checks for accuracy, prior to the completion of your final bill.

• Assist with etiquette and protocol for invitations, family matters, ceremony and toasts.
• Create a timeline for your entire wedding day, including the ceremony and reception to supply to the Special Events Manager.
• Organize and coordinate your ceremony rehearsal. Remind the wedding party of all pertinent “call times” and “don’t forgets” on the wedding day.
• Confirm call times and details with all vendors several days prior to the wedding day.
• Be the liaison with your family, wedding party and all vendors.
• Assist the bride and bridal party with dressing.
• Ensure the ladies have their corsages and bouquets, etc., and assist with pinning of the gentlemen’s boutonnières.
• Deliver and arrange ceremony programs, escort cards, place cards, favors and any personal items. Coordinate your actual ceremony (i.e. line-up bridal party, assist bride with dress, etc.)
• Coordinate your reception (i.e. grand entrance, first dance, toasts, cake cutting, etc.)
• Coordinate with vendors and the Resort Banquet Captain to ensure timeliness of your events.
• Collect any personal items you may have brought at the conclusion of the reception.
• Count and collect all wedding gifts and deliver them to the appropriate location at the conclusion of your event.
• Assist you with full-service coordinating from your engagement to your honeymoon, should you select a full-service package.

In order to secure space, Suncadia requires a signed contract, a credit card guarantee form, and a non-refundable deposit (initial deposit is 25% of the food & beverage estimate and venue fee). Until the full deposit is received, all space reservations are considered tentative and subject to release.

The fee for the ceremony and reception/wedding venues includes set up and take down of the Resort’s banquet equipment (chairs for both ceremony and reception, tables, classic bone china settings, silverware, glassware, white linens, and dance floor). You will have the assistance of an onsite event manager, professional full-service bartenders and servers, including cake-cutting service. A wedding tasting for four is also included.

Yes, Suncadia is the sole purveyor for all food and beverage for on-site events, with the exception of wedding cakes. Our culinary team provides an extensive selection of menus to satisfy any taste and we are happy to provide special accommodations to guests with dietary considerations. Please be aware that our menu items and pricing are subject to change and your final expenditure will depend on your final guest attendance, menu selection and food and beverage financial commitment.

You are welcome to use an outside vendor for cakes, but this vendor must be licensed. You are required to arrange delivery with the selected vendor.

We do not allow any outside beverages (or food besides the wedding cake). Don’t fret, we have great options available for beer and wine, but if you require that “special” beverage just ask, we can serve it for a corkage of $25 per .750ml bottle of wine and $250 per keg.

We are pleased to provide an extensive list of the finest special event professionals in the area. Although it is not required to book a preferred vendor, we highly recommend working with these professionals as they have provided impeccable service and products to our guests in the past.

Yes, Encore AV is on property and quotes are available upon request.

We provide one indoor weather back-up space for any outside wedding event in case of weather changes. If you have both the ceremony and reception outside, the back-up space will be for both events. Decisions must be made 24 hours prior to the event start time. There is no additional fee for moving your event before this deadline.

We offer a discounted rate on guest rooms to wedding parties and request a minimum booking of 15 guest rooms. A minimum room guarantee will be set based on date and group event needs. All weekend stays require a two-night minimum, and holidays require a three-night minimum.

So many ways! We’re excited to explore with you how Suncadia’s endless experiences can create an unforgettable weekend for all. We can help you schedule everything from spa treatments and golf games to hikes and axe throwing. And plan a unique rehearsal dinner, followed by s’mores around a fire pit. The morning after, we can prepare a farewell brunch for you and your guests.

We love dogs! We have a select number of pet-friendly rooms and homes. Please note, pet-friendly rooms carry a $75 non-refundable pet fee per night, and the pet-friendly homes carry a $150 non- refundable pet fee per night.